NJ SmartStart Buildings - Application Procedures
Applications can be found on the following link and may be submitted online, by mail, fax or email:
TRC Energy Services
900 Route 9 North, Suite 404
Woodbridge, NJ 07095
Application and Eligibility Process
Pre-approval is no longer required prior to installation with the exception of prescriptive & performance lighting, lighting controls and custom measures. Please note that anyone who purchases and installs equipment without Program Manager approval does so at his/her own risk.
In order to be eligible for incentives, a customer, or an agent (contractor/vendor) authorized by a customer, must submit a properly completed application package. A complete application package should include:
- Completed application forms signed by the customer
- Manufacturer specification sheets and supporting documentation of qualifications.
- Recent copy of a full utility bill from a participating utility (gas or electric depending on technology) showing societal benefits charge.
- Name of the customer listed on the application must match the name of the customer listed on the utility bill.
- For new construction projects where a utility account has not yet been established, the customer will be required to submit a utility bill prior to incentive payment however it does not need to be included with the initial application submission.
The Program Manager reserves the right to conduct a pre-inspection of the facility prior to the installation of lighting, lighting control equipment and custom measures. This will be done prior to the issuance of the approval letter. Work must not begin prior to formal program approval.
For completed projects that do not require program pre-approval (excluding Prescriptive Lighting, Prescriptive Lighting Controls, Performance Lighting and Custom Measures) the application must be submitted to the Program Manager within 12 months of equipment purchase. Sufficient documentation must be provided confirming the date of equipment purchase (material invoice, purchase order, etc.). Customers may choose to submit additional documentation to allow the program to process payment including a valid Tax Clearance Certificate for the customer (see tax clearance requirements below) and final invoice documentation. All projects are subject to post-inspection to confirm equipment installation prior to payment.
Tax Clearance Requirements
The name of the customer listed on the certificate must match the customer name listed on the utility bill and application. In addition, the customer tax ID listed on the application must agree with the tax ID on the Certificate. Certificates are valid for 180 days and must be valid on the date the Program Manager signs off on the incentive.
Each utility account requires a complete, separate application. Projects for the same utility account that are being done at the same time must be submitted on one application. Applications for measures that are self-installed by customers must be signed by the customer and not the sales vendor of the measure, however, the customer may elect to assign payment of the incentive to the sales vendor. This application package must be received by the Program Manager on or before June 30, 2017 in order to be eligible for the fiscal year program (July 1, 2016 - June 30, 2017) incentives.
Pre-approved projects are given a one year approval in which the proposed measure is to be installed and operational. When a project has expired the customer will have 30 days to either submit a request for an extension OR submit final project paperwork. Extension requests must be in writing from the customer and include the circumstances that led to the extension request, and the percentage of the project completed. Extension requests may be granted for a period no longer than six (6) months. The Program Manager may provide up to two, six month extensions from the original approval expiration date. If the project has not started and the applicant is still interested in installing the equipment, the existing application will be cancelled and a new application must be submitted and approved prior to installation. The incentive amount will be based upon the program guidelines in effect at the time of the new submission. If no response is received within 30 days of expiration the project will be cancelled.
Notice to customers requesting pre-approval or implementing a project prior to program pre-approval
All applicants are required to submit the current FY2017 application form. All submissions will be reviewed based on the current program requirements and incentive levels approved by the Board of Public Utilities. Applicants choosing to install prior to program pre-approval do so at their own risk.
If an application package is incomplete or information is missing or deemed insufficient, a deficiency letter will be mailed to the applicant requesting additional information. The information or documentation requested on the letter must be received within 30 days of the date of the request. If additional deficiencies are still noted, there will be up to two additional notifications issued with the same time frames. If a customer fails to respond to a deficiency request within 30 days or exceeds the three attempts provided, the application will be cancelled. If cancelled, customers may re-apply under the program incentives and requirements in place at that time.
The Program processes all incentive checks, typically within 60 days of receipt of all necessary proof of installation documentation from the customer and completion of the final inspection (if selected for inspection).
Questions? Contact us by email or at 866-NJSMART (657-6278)